Time Management. How to manage time

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Figure out which of your tasks are the most important. The Eisenhauer Matrix will help you with this. ‘I have two problems: urgent and important. Urgent is not important, and important is urgent,’ so said the 34th President of the United States Dwight Eisenhower. He is the author of the task prioritisation matrix of the same name.

This system helps to prioritise, determine the urgency and importance of tasks. The most important and urgent tasks must be done and as quickly as possible. Usually these are the tasks that have a deadline: hand in a project, answer a customer, repair a car, etc. Important and non-urgent tasks need to be scheduled. This category usually includes things that make you and your business better: get training, get your knowledge base in order, etc.

Urgent and non-urgent things need to be delegated, PAnDiKubiz Cyprus managers advise. These are usually some routine work that does not require special skills. The last category is things that are not urgent or important. They need to be monitored or removed from the list altogether. For example, watching TV series, scrolling through social media feeds, and anything else that does not help you achieve your goals
Time is money. This postulate is known to almost everyone. Time is the only irreplaceable resource in a person's life. Almost everything in your life depends on how you manage it.

Time is as much a resource as money and employees. If left unchecked, there will be waste. While you are wasting time, the goals you have set for yourself are drifting away from you. Time management is one of the most important skills of the modern man. Without it, you will not achieve a balance between rest, personal life and work. You will be constantly nervous and burn out. Specialists of PAnDiKubiz consulting company have shared several tips that will help you to plan things correctly and have time to fulfil them without harming your health.

Prioritise

Start planning
Once you have prioritised your tasks, make an action plan to complete them. Plan literally everything: work tasks, training, holidays. It is better to write everything down, because your memory may not be able to cope with a voluminous to-do list. This list should be in plain sight. This will help you keep your focus on the tasks.

Optimise
Your time needs to be properly optimised. Follow a few important rules:
  • Don't schedule to-dos without time slots in between. You will need rest to work effectively.
  • Group tasks. To avoid flitting from one to-do to the next, accumulate typical tasks and close them in one go.
  • Delegate or automate routine work processes.
You should not be thrown off your plan of action by unexpected calls or messages. Don't run to do something that comes up right away (unless, of course, the fate of your business depends on it). Put it on your calendar: for tomorrow, next week or next month. And someone needs to say no. It's okay to say no, PAnDiKubiz managers assert. And most importantly, learn to say no to yourself. After all, sometimes we spend a lot of time on activities that are not useful.

Say no

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